Your Ultimate Video Shoot Checklist: Gear Up Like a Pro for Amazing Filmmaking

Troy @ Focus Studio
Jun 4
5 min read

Planning a video shoot can be an exciting journey, but it often comes with a fair share of challenges. Whether you’re a seasoned videographer, a new content creator, or a business owner aiming to capture stunning visuals, using a detailed video shoot checklist can greatly enhance your experience. By staying organised and prepared, you can focus on what matters most: creating remarkable footage. Let’s explore a video shoot checklist that covers everything from essential camera equipment to specifics you’ll need at your shoot location.

A young male videographer holding his camera, filming in the mountains — A videographer is filming in the mountains.

I. Camera & Accessories

Your camera gear is the backbone of your video shoot. It's essential to ensure all your equipment is ready before heading out.

Camera Body (backup if possible): Always bring a spare camera body. Studies show that around 10% of shoots experience technical failures, so being prepared can save your project.
Lenses (appropriate focal lengths): Different shots require different focal lengths. For example, a 24mm lens captures wide views, while an 85mm lens works well for portraits. Packing a variety enhances your creative options.
Lens Hoods: Using hoods can reduce lens flare by up to 80%, improving overall shot quality.
Filters (ND, Polarising): Neutral density filters are vital for shooting in bright conditions. They help manage exposure without altering colours. Polarising filters can enhance saturation and contrast, especially in outdoor settings.
Tripod (or monopod, stabiliser): Stable shots help achieve a professional look. If you're filming dynamic scenes, a gimbal stabiliser can reduce shake, making a significant difference in quality.
Quick Release Plates: These allow for easy transitions between your tripod and handheld use, speeding up your shooting process.
Batteries: Always pack extra. Do you know that an average shoot can consume up to 3 batteries? Avoid interruptions by coming prepared!
Battery Charger: A quick check before leaving ensures you're charged for the entire day.
Memory Cards: Make sure you have plenty of storage. High-definition video can take up large amounts of space. Having 128GB cards is often a safe bet.
Card Reader: A fast reader can slice post-production time by 25%, helping you get your project finished sooner.
Camera Bag/Case: Invest in a quality bag that offers protection and easy transport for your gear.
Cleaning Kit: Dust and smudges can ruin footage, so always travel with a cleaning kit for lenses and sensors.

Close-up view of a camera with equipment and accessories — An organised display of essential camera gear for video shoots.

II. Audio

High-quality audio is as crucial as great visuals in video production. Don't overlook these essentials.

Microphone(s) (lavalier, shotgun, boom, etc.): Different environments call for different microphones. For example, use a lavalier for interviews and a shotgun mic for directional sound.
Boom Pole: This tool will help you capture clear audio from a distance without being in the shot, which is vital for interviews or action scenes.
Windscreen/Deadcat: Wind can drastically impact audio quality. When filming outdoors, use a windscreen to reduce unwanted noise.
Audio Recorder: A dedicated audio recorder typically delivers superior sound than built-in camera audio solutions. Investing in a quality recorder can improve your production value significantly.
Headphones: Using headphones allows you to monitor audio quality in real-time, allowing you to catch any issues before they become a problem.
XLR Cables and Adapters: Quality cables are essential for reliable microphone connections. Faulty cables can lead to loss of audio.
Batteries (microphones and recorders): Don’t forget to pack extras. Many on-site audio issues arise from dead batteries.

An outside video shoot in a stunning landscape location. The videographer is standing with the audio guy who is holding a microphone on a boom pole. Actors are in the background. — An outside video shoot. The audio guy is holding a microphone on a boom pole.

III. Lighting

Proper lighting is one of the most crucial aspects of filmmaking, impacting everything from mood to clarity.

Lights: Whether you prefer natural or artificial, ensure you have sufficient lighting for your setting. A combination of softbox lights and LEDs can cover various filming needs.
Light Stands: Secure stands keep your lighting setups stable and adjustable.
Modifiers (umbrellas, diffusion gels, barn doors): These tools can soften and control the spread of light, resulting in more flattering visuals.
Reflectors: Use reflectors to bounce light into shadowed areas. They can drastically improve the quality of light without extra power costs.
Extension Cords: If power outlets are scarce, carrying extension cords can save you from compromising light setups.
Clamps/Gaffer Tape: Use these to secure equipment and manage cables effectively, creating a safer and more organised set.

Eye-level angle view of well-set lighting equipment in an outdoor video shoot — Well-arranged lighting setup ready for a video shoot in an outdoor setting.

IV. Grip & Support

Your shoot's stability and flexibility hinge on having the right grip and support tools.

Tripod: Refer back to its necessity for maintaining stable shots.
Monopod or Stabiliser/Gimbal: If you'll be filming while in motion, a stabiliser can greatly enhance the smoothness of your shots.
Clamps (C-clamps, A-clamps): Use these for securing various gear, ensuring everything stays in place.
Gaffer Tape: This versatile tool is essential for securing cables and fixing unexpected issues on set.
Tie-downs/Bungee Cords: These can help keep your equipment secure, especially in windy conditions.
Sandbags: These are vital for stabilising setups when working outdoors.
Dolly/Slider (if needed): A slider can introduce dynamic movement to your shots, making scenes visually engaging.

V. Miscellaneous

Though they may seem small, some items can have a big impact on your shoot.

Call Sheets: Keep your team informed and organised to maximise productivity during the shoot.
Shot List: This plan outlines what needs to be captured, keeping everyone focused.
Script: It’s important to clarify dialogue and scene details in advance.
Release Forms: Always have consent forms ready for all participants, ensuring legal compliance.
First Aid Kit: Safety should be a priority. Accidents can happen, so be prepared.
Multi-tool/Pocket Knife: Useful for unexpected gear issues or adjustments.
Flashlight/Headlamp: Essential for navigating low-light conditions.
Camera Sun Cover: This protects your gear from overheating in direct sunlight.
Laptop/Tablet: Ideal for immediate backups or script access on set.
Business Cards: They can be handy for networking during shoots.
Water & Snacks: Staying hydrated and energised is crucial for a long filming day.
Sunscreen/Bug Spray: Protect yourself from the elements when filming outdoors.
Rain Gear: Be prepared for unpredictable weather to avoid interruptions.
Comfortable Shoes: You’ll be on your feet a lot, so comfort will keep you focused.
Cash: Useful for spontaneous purchases you might need on the day.

VI. Location-Specific Items

Having these key items ready before heading to your location can prevent many hassles.

Permits (if required): Check local regulations to avoid any last-minute issues on shoot day.
Keys/Access Codes: Ensure you can easily access your shoot location.
Chairs/Tables (if needed): These offer comfort and help keep your space organised.

VII. Client Related

If you're collaborating with clients, these items are indispensable.

Client Contact Information: Have quick access to reach your clients if needed.
Sample Footage/Previous Work: Showcasing your past work can be helpful for reference during the shoot.

Pre-Departure Checklist

An organised departure is key to a successful shoot. Here’s your quick pre-departure checklist.

Charge all batteries: You can never have enough power.
Format all memory cards: Ensure they’re ready to capture fresh footage.
Double-check all equipment is packed: A second look helps confirm you’ve forgotten nothing.
Confirm location details and directions. Avoid getting lost on shoot day.
Communicate with your team. Make sure everyone is aligned and informed.

Arming yourself with this video shoot checklist can streamline your preparation process, minimise stress, and elevate your video production quality. By customising it based on your project requirements, you’ll ensure that your next shoot is not only organised but also successful!

Happy filming!